Narrative:

My student parked the aircraft on the ramp at cma when an FAA car pulled up and said, in a friendly manner, that he wanted to do a ramp check. He checked everything and found that the radio station license was out of date and the manual was not the right yr model. When the inspector checked my student's papers a solo x-country signature and a make and model signature were out of date. (The solo x-country was missing.) it was outdated for +/- 2 days. I normally always double-check, however this time it didn't happen. I teach my students to keep track of themselves to give me a little help with that it is the CFI's responsibility to check it. I realize I was very busy and the student in a big hurry when I checked the paperwork. Meanwhile I was trying to run an FBO. This altogether led to this mistake. From now on, no matter what kind of hurry the student is in, I will take all the time required to make sure all the paperwork is ok. The people in the FBO will be asked by me to give me time to take good care of my students. I feel I learned a lot of this matter and in the future the endorsement and flight preparation will get all the attention it requires.

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Original NASA ASRS Text

Title: FAA RAMP CHECK FINDS ACFT AND FLT STUDENT PAPERWORK NOT COMPLETE OR UP TO DATE.

Narrative: MY STUDENT PARKED THE ACFT ON THE RAMP AT CMA WHEN AN FAA CAR PULLED UP AND SAID, IN A FRIENDLY MANNER, THAT HE WANTED TO DO A RAMP CHK. HE CHKED EVERYTHING AND FOUND THAT THE RADIO STATION LICENSE WAS OUT OF DATE AND THE MANUAL WAS NOT THE RIGHT YR MODEL. WHEN THE INSPECTOR CHKED MY STUDENT'S PAPERS A SOLO X-COUNTRY SIGNATURE AND A MAKE AND MODEL SIGNATURE WERE OUT OF DATE. (THE SOLO X-COUNTRY WAS MISSING.) IT WAS OUTDATED FOR +/- 2 DAYS. I NORMALLY ALWAYS DOUBLE-CHK, HOWEVER THIS TIME IT DIDN'T HAPPEN. I TEACH MY STUDENTS TO KEEP TRACK OF THEMSELVES TO GIVE ME A LITTLE HELP WITH THAT IT IS THE CFI'S RESPONSIBILITY TO CHK IT. I REALIZE I WAS VERY BUSY AND THE STUDENT IN A BIG HURRY WHEN I CHKED THE PAPERWORK. MEANWHILE I WAS TRYING TO RUN AN FBO. THIS ALTOGETHER LED TO THIS MISTAKE. FROM NOW ON, NO MATTER WHAT KIND OF HURRY THE STUDENT IS IN, I WILL TAKE ALL THE TIME REQUIRED TO MAKE SURE ALL THE PAPERWORK IS OK. THE PEOPLE IN THE FBO WILL BE ASKED BY ME TO GIVE ME TIME TO TAKE GOOD CARE OF MY STUDENTS. I FEEL I LEARNED A LOT OF THIS MATTER AND IN THE FUTURE THE ENDORSEMENT AND FLT PREPARATION WILL GET ALL THE ATTN IT REQUIRES.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.