Narrative:

Weather conditions in cylw were marginal and deteriorating. When we departed ZZZ the visibility in cylw was 5 miles; as we descended for an approach the visibility dropped to below one mile. We therefore set up for the approach that gave us the lowest minimums; which happened to be the ILS DME runway 2 runway 16. We entered a hold at wtman and told center that we needed a visibility of 1 mile in order to execute the ILS DME runway 2 approach. A few minutes later center told us the tower was reporting 1 mile visibility and that we were cleared for the approach. We landed safely. As I was grabbing my coat to leave; the outbound captain; clearly in a bad mood (according to one of his flight attendants; he had been looking forward to going back to the hotel) asked how we had landed since we were not authorized to fly the ILS DME runway 2 approach. Apparently he had been getting updates on the weather and knew that we needed 1.5 miles to fly the approach; which was below the reported weather. I told him that I had reviewed the weather report twice and had not seen any NOTAMS saying the approach was not authorized. He again said that there was a NOTAM not authorizing this approach and I replied that a few months ago I had come to cylw and remember seeing that NOTAM but it was not in our weather packet; so they must have re-authorized the approach. He shook his head and I walked away. Later when I saw the captain I was flying with; I told him about this exchange and asked him to look through the weather packet again to make sure we didn't miss anything. The next morning the captain said he looked through the weather packet and did not find this NOTAM. He handed the packet to me and I went through it myself for a third time and confirmed that our packet did not contain this NOTAM. Later when we got the release for our outbound flight from cylw to ZZZ we noticed that there was indeed a NOTAM not authorizing this approach as well as several other kelowna NOTAMS not printed in our weather packet from the previous day. Cylw NOTAMS were not included in our weather packet. ATC did not say anything about the ILS DME runway 2 approach being not authorized.supplemental info from acn 819461: cylw NOTAM dump out of computer system with the result of no cylw NOTAMS showing up on flight crew weather packet as printed by departing station. This caused the flight crew to not have the following NOTAM: cylw 08/285 cylw ILS/DME runway 2 runway 16 approach not authorized due to regulatory review date till approximately 0903121800; which raises the approach mins from 300 ft 1 sm to 700 ft 1 1/2sm. On departure cylw; cylw NOTAM's were on departure weather packet for review. Crew noticed NOTAM affecting instrument approach used previous day's landing in paperwork. NOTAM's for cylw were manually reloaded as usual into computer weather system. Correct inadequate computer system with regard to canadian weather and NOTAM information. Work-arounds have been in place far too long causing past; and no doubt future; mishaps regarding erroneous information dissemination.

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Original NASA ASRS Text

Title: An air carrier Pilot comments that some Canadian NOTAMS are published in the Canadian system but not in the USA NOTAMS.

Narrative: Weather conditions in CYLW were marginal and deteriorating. When we departed ZZZ the visibility in CYLW was 5 miles; as we descended for an approach the visibility dropped to below one mile. We therefore set up for the approach that gave us the lowest minimums; which happened to be the ILS DME Runway 2 Runway 16. We entered a hold at WTMAN and told Center that we needed a visibility of 1 mile in order to execute the ILS DME Runway 2 approach. A few minutes later Center told us the tower was reporting 1 mile visibility and that we were cleared for the approach. We landed safely. As I was grabbing my coat to leave; the outbound Captain; clearly in a bad mood (according to one of his flight attendants; he had been looking forward to going back to the hotel) asked how we had landed since we were not authorized to fly the ILS DME Runway 2 approach. Apparently he had been getting updates on the weather and knew that we needed 1.5 miles to fly the approach; which was below the reported weather. I told him that I had reviewed the weather report twice and had not seen any NOTAMS saying the approach was not authorized. He again said that there was a NOTAM not authorizing this approach and I replied that a few months ago I had come to CYLW and remember seeing that NOTAM but it was not in our weather packet; so they must have re-authorized the approach. He shook his head and I walked away. Later when I saw the Captain I was flying with; I told him about this exchange and asked him to look through the weather packet again to make sure we didn't miss anything. The next morning the Captain said he looked through the weather packet and did not find this NOTAM. He handed the packet to me and I went through it myself for a third time and confirmed that our packet did not contain this NOTAM. Later when we got the release for our outbound flight from CYLW to ZZZ we noticed that there was indeed a NOTAM not authorizing this approach as well as several other Kelowna NOTAMS not printed in our weather packet from the previous day. CYLW NOTAMS were not included in our weather packet. ATC did not say anything about the ILS DME Runway 2 approach being not authorized.Supplemental info from ACN 819461: CYLW NOTAM dump out of computer system with the result of no CYLW NOTAMS showing up on flight crew weather packet as printed by departing station. This caused the flight crew to not have the following NOTAM: CYLW 08/285 CYLW ILS/DME Runway 2 Runway 16 approach NOT authorized due to regulatory review date till approximately 0903121800; which raises the approach mins from 300 ft 1 sm to 700 ft 1 1/2sm. On departure CYLW; CYLW NOTAM's were on departure weather packet for review. Crew noticed NOTAM affecting instrument approach used previous day's landing in paperwork. NOTAM's for CYLW were manually reloaded as usual into computer weather system. Correct inadequate computer system with regard to Canadian weather and NOTAM information. Work-arounds have been in place far too long causing past; and no doubt future; mishaps regarding erroneous information dissemination.

Data retrieved from NASA's ASRS site as of April 2012 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.