C172 annual inspection had been performed but not entered in aircraft logbook.

Attributes
ACN	353280
Time
Date	199609
Day	Wed
Local Time Of Day	0601 To 1200
Place
Locale Reference	airport : aus
State Reference	TX
Altitude	agl bound lower : 0 agl bound upper : 0
Environment
Flight Conditions	VMC
Light	Daylight
Aircraft 1
Controlling Facilities	tower : srq
Operator	general aviation : instructional
Make Model Name	Skyhawk 172/Cutlass 172
Operating Under FAR Part	Part 91
Flight Phase	ground : preflight
Flight Plan	None
Person 1
Affiliation	Other
Function	instruction : instructor
Qualification	pilot : cfi pilot : commercial pilot : instrument
Experience	flight time last 90 days : 150 flight time total : 1175 flight time type : 500
ASRS Report	353280
Events
Anomaly	non adherence : far
Independent Detector	other other : unspecified
Resolutory Action	none taken : detected after the fact
Consequence	Other
Supplementary
Primary Problem	Airport
Air Traffic Incident	other

Narrative:

On 1 training flight, I instructed in a C172. Upon an FAA inspection it was discovered that the aircraft had been out of an annual inspection for several months. As PIC, it was my responsibility to check all of the inspections. The maintenance procedures at our school are as follows: aircraft logbooks are kept in the hangar on the ramp (separate from the flight school). When inspections are done, we record them on the maintenance board. The following inspections are recorded: annual, 100 hour, 50 hour, transponder, pitot static, and ELT. In addition, the current tach is recorded once a day from sheets recorded by the pilot after each flight. On the maintenance board aircraft had recorded an annual inspection jul xx 1996. The aircraft was flown based on that supposed knowledge. Apparently, the annual inspection had been completed, but not signed off in the logbooks. It has been our experience that the maintenance board is reliable. However, on this occasion it was not. We are adopting a new procedure of keeping the logbooks in the flight school so that they are more easily accessible and they will be checked before each flight.

Original NASA ASRS Text

Title: C172 ANNUAL INSPECTION HAD BEEN PERFORMED BUT NOT ENTERED IN ACFT LOGBOOK.

Narrative: ON 1 TRAINING FLT, I INSTRUCTED IN A C172. UPON AN FAA INSPECTION IT WAS DISCOVERED THAT THE ACFT HAD BEEN OUT OF AN ANNUAL INSPECTION FOR SEVERAL MONTHS. AS PIC, IT WAS MY RESPONSIBILITY TO CHK ALL OF THE INSPECTIONS. THE MAINT PROCS AT OUR SCHOOL ARE AS FOLLOWS: ACFT LOGBOOKS ARE KEPT IN THE HANGAR ON THE RAMP (SEPARATE FROM THE FLT SCHOOL). WHEN INSPECTIONS ARE DONE, WE RECORD THEM ON THE MAINT BOARD. THE FOLLOWING INSPECTIONS ARE RECORDED: ANNUAL, 100 HR, 50 HR, XPONDER, PITOT STATIC, AND ELT. IN ADDITION, THE CURRENT TACH IS RECORDED ONCE A DAY FROM SHEETS RECORDED BY THE PLT AFTER EACH FLT. ON THE MAINT BOARD ACFT HAD RECORDED AN ANNUAL INSPECTION JUL XX 1996. THE ACFT WAS FLOWN BASED ON THAT SUPPOSED KNOWLEDGE. APPARENTLY, THE ANNUAL INSPECTION HAD BEEN COMPLETED, BUT NOT SIGNED OFF IN THE LOGBOOKS. IT HAS BEEN OUR EXPERIENCE THAT THE MAINT BOARD IS RELIABLE. HOWEVER, ON THIS OCCASION IT WAS NOT. WE ARE ADOPTING A NEW PROC OF KEEPING THE LOGBOOKS IN THE FLT SCHOOL SO THAT THEY ARE MORE EASILY ACCESSIBLE AND THEY WILL BE CHKED BEFORE EACH FLT.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.