Narrative:

Duty day started oct XA45Z at kiah. Departed kiah IFR flight plan to ksus, 14CFR part 135 positioning flight. At ksus, an IFR flight plan from ksus to kteb was filed with local FSS via telephone while waiting for passenger to show. WX and NOTAMS were checked at ksus. Received kteb NOTAM D advising 14 crash fire rescue equipment part 91 operations not authority/authorized at kteb. If clearance was received via ksus ground control prior to engine start. The clearance limit was destination kteb. ATC cleared us to kteb. Handoff to kansas city ARTCC. Handoff to indianapolis ARTCC. Handoff to washington ARTCC. Washington ARTCC. Washington ARTCC advised there was a problem with our flight plan and we could not land kteb. Controller stated the flight plan did not show a 'T' prefix to the aircraft call sign as required by NOTAM! Fdc 1/0613. Aircraft was held over gordonsville (gve) at FL410 while clearance issue was worked out by washington ARTCC. We provided 14 crash fire rescue equipment part 135 certificate number, company name, and telephone number. After approximately 20 min delay, aircraft was cleared on course as filed and landed kteb. Contributing factors to this occurrence were: flight crew was not advised of this trip until friday at xb 30Z, only 5 hours 15 mins prior to start of duty. This left no time for proper preflight planning. Flight crew was suffering from effects of chronic fatigue, having been awake for 21 consecutive hours one day prior to this trip on another crash fire rescue equipment part 135 charter. Flight crew believed that the ATC clearance they received at ksus was valid, and not until washington ARTCC rejected flight plan did crew realize there was an issue. Flight crew was not familiar with filing 'T' prefix to aircraft call sign. This was a new procedure. Failure of company management to provide the flight crew with the proper training for 14 crash fire rescue equipment part 135 operations. Failure of company management to provide the flight crew with printed, complete and up to date procedural and operational information following the attacks of 09/tue/01. Failure of company management to assign trip in a timely manner to provide the flight crew with adequate time to accomplish complete prelt planning. The flight plan was filed, and NOTAMS and WX checked by only 1 flight crew member, without the crosscheck of another flight crewmember or dispatch person. FSS specialist who filed flight plan did not notice 'T' prefix omission. ARTCC computer system did not reject flight plan even though the 'T' prefix was not filed. Kansas city ARTCC and indianapolis ARTCC did not comment on flight plan.

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Original NASA ASRS Text

Title: A CL60 CHARTER FLT IS DELAYED ENRTE WHEN ATC FINDS THEY HAVE NOT COMPLIED WITH THE MANDATES OF NOTAM/FDC1/0613 WHICH REQUIRED A 'T' BEFORE THE ACFT CALL SIGN IN FLT PLAN, WHEN OVER GVE, VA.

Narrative: DUTY DAY STARTED OCT XA45Z AT KIAH. DEPARTED KIAH IFR FLT PLAN TO KSUS, 14CFR PART 135 POSITIONING FLT. AT KSUS, AN IFR FLT PLAN FROM KSUS TO KTEB WAS FILED WITH LCL FSS VIA TELEPHONE WHILE WAITING FOR PAX TO SHOW. WX AND NOTAMS WERE CHKED AT KSUS. RECEIVED KTEB NOTAM D ADVISING 14 CFR PART 91 OPS NOT AUTH AT KTEB. IF CLRNC WAS RECEIVED VIA KSUS GND CTL PRIOR TO ENG START. THE CLRNC LIMIT WAS DEST KTEB. ATC CLRED US TO KTEB. HDOF TO KANSAS CITY ARTCC. HDOF TO INDIANAPOLIS ARTCC. HDOF TO WASHINGTON ARTCC. WASHINGTON ARTCC. WASHINGTON ARTCC ADVISED THERE WAS A PROB WITH OUR FLT PLAN AND WE COULD NOT LAND KTEB. CTLR STATED THE FLT PLAN DID NOT SHOW A 'T' PREFIX TO THE ACFT CALL SIGN AS REQUIRED BY NOTAM! FDC 1/0613. ACFT WAS HELD OVER GORDONSVILLE (GVE) AT FL410 WHILE CLRNC ISSUE WAS WORKED OUT BY WASHINGTON ARTCC. WE PROVIDED 14 CFR PART 135 CERTIFICATE NUMBER, COMPANY NAME, AND TELEPHONE NUMBER. AFTER APPROX 20 MIN DELAY, ACFT WAS CLEARED ON COURSE AS FILED AND LANDED KTEB. CONTRIBUTING FACTORS TO THIS OCCURRENCE WERE: FLT CREW WAS NOT ADVISED OF THIS TRIP UNTIL FRIDAY AT XB 30Z, ONLY 5 HRS 15 MINS PRIOR TO START OF DUTY. THIS LEFT NO TIME FOR PROPER PREFLT PLANNING. FLT CREW WAS SUFFERING FROM EFFECTS OF CHRONIC FATIGUE, HAVING BEEN AWAKE FOR 21 CONSECUTIVE HRS ONE DAY PRIOR TO THIS TRIP ON ANOTHER CFR PART 135 CHARTER. FLT CREW BELIEVED THAT THE ATC CLRNC THEY RECEIVED AT KSUS WAS VALID, AND NOT UNTIL WASHINGTON ARTCC REJECTED FLT PLAN DID CREW REALIZE THERE WAS AN ISSUE. FLT CREW WAS NOT FAMILIAR WITH FILING 'T' PREFIX TO ACFT CALL SIGN. THIS WAS A NEW PROC. FAILURE OF COMPANY MGMNT TO PROVIDE THE FLT CREW WITH THE PROPER TRAINING FOR 14 CFR PART 135 OPS. FAILURE OF COMPANY MGMNT TO PROVIDE THE FLC WITH PRINTED, COMPLETE AND UP TO DATE PROCEDURAL AND OPERATIONAL INFO FOLLOWING THE ATTACKS OF 09/TUE/01. FAILURE OF COMPANY MGMNT TO ASSIGN TRIP IN A TIMELY MANNER TO PROVIDE THE FLT CREW WITH ADEQUATE TIME TO ACCOMPLISH COMPLETE PRELT PLANNING. THE FLT PLAN WAS FILED, AND NOTAMS AND WX CHKED BY ONLY 1 FLT CREW MEMBER, WITHOUT THE CROSSCHECK OF ANOTHER FLT CREWMEMBER OR DISPATCH PERSON. FSS SPECIALIST WHO FILED FLT PLAN DID NOT NOTICE 'T' PREFIX OMISSION. ARTCC COMPUTER SYS DID NOT REJECT FLT PLAN EVEN THOUGH THE 'T' PREFIX WAS NOT FILED. KANSAS CITY ARTCC AND INDIANAPOLIS ARTCC DID NOT COMMENT ON FLT PLAN.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.