Narrative:

Regular aircraft scheduled for a cargo flight became disabled. I received a call asking what to do for the flight (no back- up aircraft available). I told personnel (mechanics) that we would use the charter aircraft. Seats were removed and a cargo net was installed. This occurred at XA30 am. Scheduled departure was XC30 am. I gave a fuel load to line services, preflted aircraft, filed a flight plan and checked WX. The metal clipboard was in the aircraft. Freight arrived. I loaded it and started engines. We were past the scheduled departure time, so I was in a hurry to get aircraft in the air. During run-up and engine warm up, I looked for the metal folder for paperwork, it was behind the pilot seat. During the flight, I looked for load manifest and could not find any copies. I jotted the weights down on the cargo manifest, aircraft empty weight, pilot, cargo, fuel. This flight is a normal 3 leg flight with a layover. I had arranged to cancel the third leg and just return to original departure airport. This was because the right engine had only 8-9 hours left before time before overhaul. The total trip was to take 6-6.5 hours without the third leg. Upon arrival back at the original departure airport, I was immediately greeted by 5 FAA inspectors doing a 'ramp check.' I was asked for my pilot certificate, medical, load manifest, and aircraft flight/trip leg. I could not show a load manifest nor a trip log as the metal folder did not have any. I was questioned about the engine time and I stated I had enough to do the trip. Upon checking of past trip logs and current hobbs meter reading, the hobbs showed 226.5, the last known hobbs reading was 226.4, only 0.1 hour for a 6.5 hour flight had recorded. Also there was a question about the actual time left on the engine before tbo. A check was made of the function of the hobbs meter and it performed satisfactorily. I should have made sure of paperwork in aircraft before departure. I should have checked hobbs reading and trip log before departure and or layover to verify operation of it. I account this problem to being in too much of a hurry to get airborne, a late night callout and an intermittent hobbs meter.

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Original NASA ASRS Text

Title: PLT OF AN ATX CARGO FLT OPERATED WITHOUT THE WT MANIFEST AND EXCEEDED THE TIME BEFORE OVERHAUL ON ONE ENG (TBO).

Narrative: REGULAR ACFT SCHEDULED FOR A CARGO FLT BECAME DISABLED. I RECEIVED A CALL ASKING WHAT TO DO FOR THE FLT (NO BACK- UP ACFT AVAILABLE). I TOLD PERSONNEL (MECHS) THAT WE WOULD USE THE CHARTER ACFT. SEATS WERE REMOVED AND A CARGO NET WAS INSTALLED. THIS OCCURRED AT XA30 AM. SCHEDULED DEP WAS XC30 AM. I GAVE A FUEL LOAD TO LINE SVCS, PREFLTED ACFT, FILED A FLT PLAN AND CHKED WX. THE METAL CLIPBOARD WAS IN THE ACFT. FREIGHT ARRIVED. I LOADED IT AND STARTED ENGS. WE WERE PAST THE SCHEDULED DEP TIME, SO I WAS IN A HURRY TO GET ACFT IN THE AIR. DURING RUN-UP AND ENG WARM UP, I LOOKED FOR THE METAL FOLDER FOR PAPERWORK, IT WAS BEHIND THE PLT SEAT. DURING THE FLT, I LOOKED FOR LOAD MANIFEST AND COULD NOT FIND ANY COPIES. I JOTTED THE WEIGHTS DOWN ON THE CARGO MANIFEST, ACFT EMPTY WT, PLT, CARGO, FUEL. THIS FLT IS A NORMAL 3 LEG FLT WITH A LAYOVER. I HAD ARRANGED TO CANCEL THE THIRD LEG AND JUST RETURN TO ORIGINAL DEP ARPT. THIS WAS BECAUSE THE R ENG HAD ONLY 8-9 HRS LEFT BEFORE TIME BEFORE OVERHAUL. THE TOTAL TRIP WAS TO TAKE 6-6.5 HRS WITHOUT THE THIRD LEG. UPON ARR BACK AT THE ORIGINAL DEP ARPT, I WAS IMMEDIATELY GREETED BY 5 FAA INSPECTORS DOING A 'RAMP CHK.' I WAS ASKED FOR MY PLT CERTIFICATE, MEDICAL, LOAD MANIFEST, AND ACFT FLT/TRIP LEG. I COULD NOT SHOW A LOAD MANIFEST NOR A TRIP LOG AS THE METAL FOLDER DID NOT HAVE ANY. I WAS QUESTIONED ABOUT THE ENG TIME AND I STATED I HAD ENOUGH TO DO THE TRIP. UPON CHKING OF PAST TRIP LOGS AND CURRENT HOBBS METER READING, THE HOBBS SHOWED 226.5, THE LAST KNOWN HOBBS READING WAS 226.4, ONLY 0.1 HR FOR A 6.5 HR FLT HAD RECORDED. ALSO THERE WAS A QUESTION ABOUT THE ACTUAL TIME LEFT ON THE ENG BEFORE TBO. A CHK WAS MADE OF THE FUNCTION OF THE HOBBS METER AND IT PERFORMED SATISFACTORILY. I SHOULD HAVE MADE SURE OF PAPERWORK IN ACFT BEFORE DEP. I SHOULD HAVE CHKED HOBBS READING AND TRIP LOG BEFORE DEP AND OR LAYOVER TO VERIFY OP OF IT. I ACCOUNT THIS PROB TO BEING IN TOO MUCH OF A HURRY TO GET AIRBORNE, A LATE NIGHT CALLOUT AND AN INTERMITTENT HOBBS METER.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.