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GA pilot reported confusion and miscommunication while working with the local FSDO on a charitable flight.
| Attributes | |
| ACN | 1449309 |
| Time | |
| Date | 201705 |
| Local Time Of Day | 1201-1800 |
| Place | |
| Locale Reference | ZZZ.Airport |
| State Reference | US |
| Environment | |
| Flight Conditions | VMC |
| Light | Daylight |
| Aircraft 1 | |
| Make Model Name | Small Aircraft |
| Operating Under FAR Part | Part 91 |
| Flight Plan | None |
| Person 1 | |
| Function | Pilot Flying Single Pilot |
| Qualification | Flight Crew Air Transport Pilot (ATP) Flight Crew Instrument Flight Crew Flight Instructor Flight Crew Multiengine |
| Experience | Flight Crew Last 90 Days 50 Flight Crew Total 13000 Flight Crew Type 240 |
| Events | |
| Anomaly | Deviation - Procedural FAR |
Narrative:
I donated a charitable flight that was a silent auction at a fund raiser for a local nonprofit agency. I tried to follow the requirements of part 91.146. The flight and my airplane met all the requirements of subsection a and b. I submitted copies of my pilot's license and medical to the [local] FSDO 7 days prior to the flight. I also had the director of the event send me a signed letter stating the date of the event and who sponsored it. I forwarded the letter to the FSDO. I received several calls over the two week period from the FSDO. They seemed to be confused about the flight; couldn't find the emails I already had submitted; so I resubmitted them. The confusion between what the flight was about; whether the FSDO needed pdfs/emails/faxed copies led to much confusion. I thought I had completed everything to be legal. I have since been contacted by [the FSDO] and been asked when I plan on completing the flight. I completed the flight [already] thinking everything was in order. There needs to be a much clearer way to complete these flight legally. A form that a pilot would fill out? Do I need a phone call/letter/fax from the FSDO saying it is ok for the flight? I attempted to do everything to make sure I wasn't violating any regulations.
Original NASA ASRS Text
Title: GA pilot reported confusion and miscommunication while working with the local FSDO on a charitable flight.
Narrative: I donated a charitable flight that was a silent auction at a fund raiser for a local nonprofit agency. I tried to follow the requirements of Part 91.146. The flight and my airplane met all the requirements of subsection a and b. I submitted copies of my pilot's license and medical to the [local] FSDO 7 days prior to the flight. I also had the director of the event send me a signed letter stating the date of the event and who sponsored it. I forwarded the letter to the FSDO. I received several calls over the two week period from the FSDO. They seemed to be confused about the flight; couldn't find the emails I already had submitted; so I resubmitted them. The confusion between what the flight was about; whether the FSDO needed PDFs/emails/faxed copies led to much confusion. I thought I had completed everything to be legal. I have since been contacted by [the FSDO] and been asked when I plan on completing the flight. I completed the flight [already] thinking everything was in order. There needs to be a much clearer way to complete these flight legally. A form that a pilot would fill out? Do I need a phone call/letter/fax from the FSDO saying it is OK for the flight? I attempted to do everything to make sure I wasn't violating any regulations.
Data retrieved from NASA's ASRS site and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.