ZMP controller report of having to cancel an approach clearance into an uncontrolled airport because...

Attributes
ACN	1271680
Time
Date	201506
Local Time Of Day	1201-1800
Place
Locale Reference	ZMP.ARTCC
State Reference	MN
Environment
Light	Daylight
Aircraft 1
Make Model Name	Small Aircraft Low Wing 1 Eng Retractable Gear
Operating Under FAR Part	Part 135
Flight Phase	Initial Climb
Route In Use	Vectors
Flight Plan	IFR
Aircraft 2
Make Model Name	Small Transport
Operating Under FAR Part	Part 135
Flight Phase	Initial Approach
Route In Use	Other Instrument Approach
Flight Plan	IFR
Person 1
Function	Enroute Trainee
Qualification	Air Traffic Control Developmental
Experience	Air Traffic Control Time Certified In Pos 1 (yrs) 0
Person 2
Function	Instructor
Qualification	Air Traffic Control Fully Certified
Experience	Air Traffic Control Time Certified In Pos 1 (mon) 3 Air Traffic Control Time Certified In Pos 1 (yrs) 8
Events
Anomaly	ATC Issue All Types Conflict Ground Conflict Less Severe Deviation - Procedural Published Material / Policy Deviation - Procedural Clearance

Narrative:

I was training on the radar on sector 3 and 4 combined. Aircraft Y had been issued weather and NOTAMS and was cleared to initial approach fix for an RNAV approach into iwd when aircraft X called for release off same airport. Aircraft Y distance from the field and speed allowed for use of 3 minute rule for nonradar departure separation; so he was issued a departure clearance and void time with almost 2 full extra minutes as a buffer.as aircraft Y approached the airport and not receiving initial call from aircraft X who mussed their void time and didn't respond to multiple attempted transmissions; had to can aircraft Y's approach clearance; climb him above mia; and vector him away from the airport. More attempts to communicate with aircraft X went unanswered. Finally aircraft X calls airborne; was identified; told of the weather and cleared on course from departure instructions and aircraft Y was recleared for the approach. Separation was never lost.issue departure clearance with a hold for release instruction. This is much less efficient; but eliminates chances for errors.

Original NASA ASRS Text

Title: ZMP Controller report of having to cancel an approach clearance into an uncontrolled airport because of an IFR departure that had missed its void time. The Controllers did not have a loss of separation and recommended that they issue a hold for release in the future.

Narrative: I was training on the radar on Sector 3 and 4 combined. Aircraft Y had been issued weather and NOTAMS and was cleared to initial approach fix for an RNAV Approach into IWD when Aircraft X called for release off same airport. Aircraft Y distance from the field and speed allowed for use of 3 minute rule for nonradar departure separation; so he was issued a departure clearance and void time with almost 2 full extra minutes as a buffer.As Aircraft Y approached the airport and not receiving initial call from Aircraft X who mussed their void time and didn't respond to multiple attempted transmissions; had to can Aircraft Y's approach clearance; climb him above MIA; and vector him away from the airport. More attempts to communicate with Aircraft X went unanswered. Finally Aircraft X calls airborne; was identified; told of the weather and cleared on course from departure instructions and aircraft Y was recleared for the approach. Separation was never lost.Issue departure clearance with a hold for release instruction. This is much less efficient; but eliminates chances for errors.

Data retrieved from NASA's ASRS site and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.

ZMP controller report of having to cancel an approach clearance into an uncontrolled airport because of an IFR departure that had missed its void time. The controllers did not have a loss of separation and recommended that they issue a hold for release in the future.